If you are running a business in Rhode Island and have incorporated it, you will have to file articles of incorporation with the Secretary of State's office. The articles of incorporation are a legal document that identify your business, its purpose, and how it operates. This document is essential for your business to be recognized as a legal entity in the state. However, as your business grows and changes, you may need to amend your articles of incorporation. In this article, we will guide you through the steps you need to follow to amend Rhode Island articles of incorporation.
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Step 1: Review your Articles of Incorporation
The first step in amending your articles of incorporation is to carefully review the document. You need to understand what your existing articles of incorporation say and identify the areas that need to be changed. Additionally, you should also ensure that you are meeting all the state requirements for the amendment process.
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Step 2: Prepare the Amendment
Once you have reviewed and identified the sections that require modification, you need to prepare the amendment. This amendment can be in the form of either restating the whole article or modifying a specific section.
A common type of amendment made by businesses is changing the company name or its registered agent. In this case, you will need to draft an amendment detailing the proposed changes in name or agent.
You can seek the services of an attorney to help draft and review the amendment or can do it yourself. The Rhode Island Secretary of State's website has the necessary forms where you can find information that will guide you to fill in correctly.
Step 3: Submit the Amendment
Once you have completed the amendment, you need to submit it to the Rhode Island Secretary of State to be filed. You need to ensure that you have met all the necessary requirements when submitting.
You can submit the amendment by mailing a hard copy or submitting electronically and paying the appropriate fees. You should make sure that all the information and supporting documents provided are accurate and that there are no errors.
The Rhode Island Secretary of State's website is the best resource for obtaining the forms as well as for details on the fees that you'll need to submit along with the amendment.
Step 4: Wait for the Approval
Once the Secretary of State's office has received your amendment application, they will review it, and if successful, make the necessary changes to the original articles of incorporation.
Depending on if you submitted your amendments electronically or via paper, the processing time could vary, however you can expect to wait 10 to 12 working days before receiving a response.
Your amended articles of incorporation will be stamped certified as filed. A certified copy of the amended articles will be returned to you, and you will need to store it in an easily accessible location for your business records.
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In conclusion, if you need to make an amendment to your Rhode Island articles of incorporation due to changes in your business, this guide outlines the process. Remember to review the original document, draft the proposed amendment, submit it to the Rhode Island Secretary of State, pay the appropriate fees and finally wait for the approval letter. With these steps, you will successfully navigate through the amendment process to make sure that your business complies with the Rhode Island laws.
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